First, try examining your communication style. For a generation who entered the workforce before the internet, learning to send a quick email instead of picking up the phone probably caused some growing pains. Just as email took over phones, instant messaging apps are taking over email. Examine your current communication standards even the unspoken ones at your workplace and see how they fit for remote workers.
If instant messaging is reserved for more pressing items, and a new employee uses chat to check a status update, that may come across as needy to a veteran employee who understands the unspoken rules of email vs chat. On the other hand, if your team is pro chat for day-to-day communication, you want your new employees to feel comfortable using that over a formal email.
Evernote, a note-taking and organization app, believes in the importance of establishing a communication code for employees so everyone is on the same page about how to communicate with one another. According to the Beat Buhlmann of Evernote:. When do we use chats? Why do we write emails? At what point do we pick up the phone? The more comfortable remote workers are with the norms of communication and their ability to connect with their coworkers, the more space there is for collaboration to happen.
These methods of collaboration generally require the use of some key communication tools. Here are a few to consider:. For document management and file sharing, try Google Drive , Dropbox , or Box. For instant messaging for internal office communication, try Slack. A survey of Slack users found that teams using Slack reduced email use by For HR and payroll, try Fuse. Not only can your HR and payroll teams work together, but Fuse also allows employee self-service to enable employees to keep up with their HR-related needs.
Whether you have a large campus, multiple offices, or a team of remote workers, encouraging collaboration among employees and teams is key to the productivity and success of your organization.
As an HR professional, you have the power to help shape an environment that promotes collaboration and teamwork. The results will not only help your business but your employee satisfaction too. Topics: Productivity. Subscribe to the Fuse Blog. Claim your free resources. Get great HR content in your inbox. These types of management tend to perpetuate the creation of waste and the leaking of resources that could potentially be put to much better use.
This comes to notice that collaboration not only on team level is a serious issue. Obviously, collaboration and interaction play a significant role in building effective teams properly. Their lack thereof can be detrimental.
Persistent dedication to these five tenets of interactive creation has had a hand and foot! On the other hand, the lack of visibility and interactive creation has been a key player in the meltdown of some amazing projects, even entire economies. Lack of access and transparency is notorious in slowing down a process and creating unnecessary waste resulting in low team morale and a lower quality product.
Interactive creation is something intrinsically linked to every part of the creative process. It has to be fastened together with each approach to stakeholders and collaborators, as well as integrated into the general mindset of the project team.
Here are some practical approaches to collaborative project management that can encourage a healthy workflow for your next successful project. Creating an environment of transparency within the project team eliminates the barriers of communication between the various tiers of the project hierarchy and encourages input, as well as involvement from all members of the team.
Promoting access and the regular exchange of information creates communion within the team and helps to address problems faster. Collaborative project management makes use of localized control sub-systems as much as it can. Creating a manageable work breakdown structure promotes interactive creation by assigning responsibilities to various members of the team but still tying all task sub-systems back to the overall team plan.
Collecting feedback from all levels of the organization is essential to successfully create anything as a team. If we assume the central database you already have in place has done the job of giving every team member access to the complete information related to a given project. Then the next step would be collecting impressions from every member of the team in order to ensure that the project is moving in the right direction and all team input is being treated as a priority.
You can create built-in feedback loops in your process as well by keeping your amount of work in progress at a given time to a minimum by setting up automatic limits to keep you from overloading yourself and your team members.
In order to improve productivity , you need to collaborate with your team. Choosing the way we communicate with our collaborators depends on what the situation demands and we should be ready to make optimal use of various media consistently to allow collaboration to become part of the mindset of the entire organization. In order to increase collaboration get comfortable with chat, phone, video call, screen sharing, Kanban boards , emails, and whatever else is at your disposal without bypassing this crucial part of the way you interact with each other while you work.
Contrary to popular belief that frequent meetings are a distraction, hosting brief stand up meetings during an ongoing process can be absolutely vital to staying on track. This takes the waste out of long-winded conversations and actually makes meetings less intimidating and more frequent. Being disciplined in the way you approach your team meetings and keeping them as quickly as possible means saving time to take advantage of in other scenarios. This approach can help shift attention to important things and clear up any details before they become problematic.
The epitome of the lean and agile mindset! For instance, a mixed-skills team might include a product designer, a user experience designer, a developer, and a content writer. One of the best things about working collaboratively with people who bring different skill sets and backgrounds to the table is learning from their experience.
Collaborating with team members or even different teams should be thought of as a learning experience, and you should try to make the most of it. This means asking for feedback and opinions, sharing knowledge, finding out how your collaborators approach their side of the project, and gaining a better sense of how they work.
Teams that collaborate not only have an opportunity to learn from each other—their mistakes, successes, failures, workflow, etc. You get a chance to hear their side of things: their pain points, priorities, even the way they think. Which can be extremely valuable as you work together going forward. Working with new people from different areas of your business also opens up channels that would otherwise remain closed.
Finding new ways to communicate and share information is hugely important to the success of any business, which is why collaboration should be utilized whenever possible to form bonds between departments. A lot of collaboration tools, like an intranet for example, do just that. As connections are made between teams and departments, people will naturally trust each other more, which can gradually boost the morale of your entire organization. Regularly working together with people outside of your own team or department is one of the most effective ways to build trust.
This is also attractive to top performing candidates who are increasingly looking for more open, engaged workplaces.
Connection matters to people, especially in the workplace. We want to work with people we trust, who understand and respect our points of view, and who work well with others, especially those who come from different backgrounds and areas of expertise. Simply put, working collaboratively makes this possible. Working independently has its advantages.
If the task at hand requires independence, then by all means, go for it. But for many types of projects, collaboration is just more efficient.
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